SharePoint is workflow controlling software developed by Microsoft. It is included in to the office suit and shares many of its features with other MS office programs. Microsoft provides one version of this software free of cost for small organizations that want to use them. This version is called SharePoint foundation and it only includes the basic features. However, a cloud version is also available now, which comes as a part of office 365. This and other premium versions are sold at a price. Microsoft SharePoint has many features like SharePoint survey, SharePoint analytics and SharePoint reporting which makes the handling of work by different members within the organization easy. The progress of each and every segment of a particular project can be accurately monitored by the use of this software.
What features in SharePoint make a professionals work easier?
There are many features in SharePoint, but one of the most important one is sites. One can create an intranet website which is accessible only by the team members. This site can be used to interact with one another and share information about the status of their project. A SharePoint survey can also be created to take opinion of the team in designing the various aspects of a project. This software not only helps in sharing the information and workflow among the team, but also helpful if a person in the team wants to access a file present somewhere in the organizations server. This software can collaborate with the main servers and provide access to those files.
How SharePoint server works?
SharePoint server functions as a central node to all the SharePoint machines present in the organization. This will facilitate a central coordination and the files are provided security hierarchically. SharePoint not only makes it easy for a team, but it also makes it easy for an organization to maintain its workflow. Different teams can interact and people with specific skills can be picked out for a particular project by a team leader easily by using SharePoint. SharePoint reporting and SharePoint analytics makes it easy for team lead or the higher authorities to keep an eye on the ongoing project status and therefore make any necessary changes if required.
SharePoint reporting reports every data and the status to the higher ups in a presentable format which is easy to understand. If the performance is not as expected, the higher ups can decide to increase the resource or understand about the problem. SharePoint analytics on the other hand collect information about the work time and the amount of work completed every day in the form of graphs and charts. If there is a problem which needs to be clarified, SharePoint survey can be used to determine the opinion of the staff. The sites created in this software also have social features like community which will help the like-minded people to come together in the same organization. It improves the relationship between the team members and therefore is helpful in producing excellent results.